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Health insurance exchange notices must be provided by Oct. 1

September 13, 2013
As a reminder, all employers — regardless of whether or not they offer health care coverage — are required under the Affordable Care Act to provide their current employees with a health insurance exchange notice no later than Oct. 1. The notice must inform employees of the existence of the exchange, the services offered, and contact information, allowing them to make informed decisions about health insurance.
For area dealers whose employees have health care coverage from unions, Local 731 on Sept. 10 sent the employer notice of exchanges to covered 731 members, thus relieving dealers of the obligation to send notices to employees who have health coverage under the Local 731 plan. By contrast, Local 701 will not be sending such notices, but will send a letter to employers certifying that their plan benefits provide minimum value and are affordable.
The CATA hosted an Oct. 10 seminar to review the timeline of the eight-year rollout of the ACA. Get the presentation slides and watch the presentation here, here, here, and here.
With the July 3 announcement that parts of the ACA are being delayed, some employers wrongly think they are absolved of any requirements under the law until 2015. But notifying employees of these new health care marketplace coverage options is one requirement all employers still must do before Oct. 1.
The purpose of the notification is to inform employees about the new health insurance exchanges and subsidies that will be available to individuals effective Jan. 1, 2014, and to provide information about the employer’s current offerings to employees.
The open enrollment period for the state and federal health insurance exchanges begins Oct. 1. The new exchanges will offer a place for individuals and small business to compare and select coverage options via an online marketplace.
The notice must be given to all employees, regardless of plan enrollment status, or of part-time or full-time status, but does not need to be issued to dependents or other related individuals who are, or may become eligible, for coverage under this plan.
For employees hired after Oct. 1, the notice must be provided upon hire (which the U.S. Department of Labor has indicated means within two weeks of their start date).
The U.S. Department of Labor has provided model notices for employers offering insurance coverage to employees, as well as for those not offering coverage.